Never miss a contingency deadline again.
A pipeline manager that tracks every active deal, auto-sends contract deadline reminders, and chases missing docs. Protects $30K commissions from dumb mistakes like a missed inspection contingency.
Missing a deadline can kill a $30,000 commission.
A real TC service in the Bay runs $500–$650 per transaction or $400+/mo. Solo agents and newer agents can’t always justify that cost but desperately need the structure. One missed inspection contingency or overdue loan doc can blow up a deal — and the commission with it. The cost of this system pays itself back the first time it catches something you would have forgotten on a Friday afternoon.
Every detail considered.
Full pipeline view
Every active deal, every stage, every deadline. One dashboard. Color-coded by urgency.
Auto-deadline reminders
48 hours before every contingency (inspection, appraisal, loan, close), automatic reminders to you, your client, and the lender.
Missing-doc chaser
Proof of funds, insurance, disclosures — the system tracks what’s needed vs. what’s in, and auto-requests anything outstanding.
Overdue alerts
If a deadline passes without resolution, you and all parties get a red alert. No more "I forgot" emails to your broker.
Nothing hidden. Nothing generic.
On Setup Day
- Contract parsing system trained on CA real estate documents
- Integration with your TC software (15+ supported platforms)
- SMS + email notification setup
- Deadline calendar configuration
- Dashboard + API access
Per Executed Contract
- Auto-parse all 30+ critical deadlines (EMD, contingencies, inspections, financing, appraisal, closing)
- Pre-set reminders at 7/3/1 days before each deadline
- Daily "today's deadlines" SMS digest
- Dashboard view of all open contracts + active deadlines
- Automatic syncing to your TC system
Monthly + Lifetime
- Compliance audit reports
- Missed-deadline alerts to broker if applicable
- System health checks + uptime monitoring
- Contract archive + deadline templates
- Professional liability insurance included
A missed deadline costs $30K. We carry insurance for that.
Building the contract-parsing engine is not a one-time build. CAR forms update annually, major brokerages use non-standard templates, and deadline calculation rules change. We maintain the parsing engine specifically for California Association of Realtors (CAR) forms and retrain monthly on form updates. When CAR changed their inspection contingency language in 2024, we updated the system within a week. Non-standard brokerage contracts—the ones that deviate from CAR forms—get human review on first execution so we confirm we caught the right dates.
We maintain the deadline calculation logic because California has specific rules: business-day-only contingencies, calendar-day contingencies, and hybrid timelines that vary by clause. The inspection contingency counts business days; the financing contingency counts calendar days. The appraisal deadline gets business days. We don't guess—we maintain a rules engine built by people who've closed thousands of California deals.
"A missed deadline doesn't just hurt you. It's a breach of fiduciary duty. That's why we're insured."
We monitor every contract for parsing failures. Every single contract gets human review on first execution—we confirm the system caught the right dates. If the parser fails silently or misses a critical deadline, we flag it immediately. Monthly, we audit a statistical sample of active contracts for accuracy. We maintain professional liability insurance specifically for system failure that causes a missed deadline.
The liability cost of a missed deadline is real: a $30K earnest money deposit lost because you missed the inspection contingency removal date, or a financing contingency that should have been removed. That's why we carry E&O insurance covering TC Co-Pilot specifically. When you use the system, you have professional insurance backing up that the deadlines are real.
From start to finished.
A clean, low-friction process. Most steps take minutes; we do the heavy lifting in the background.
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01
Input each new pending
Contract date, contingencies with dates, parties involved, lender info. Three minutes per deal.
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02
System tracks every deadline
Every milestone loaded and countdown-tracked. Reminders auto-set at 48h and 24h out.
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03
Docs tracked automatically
As documents come in (upload or email forward), they’re matched to the required checklist for that deal.
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04
You close clean
Everything on time, every party notified, zero dropped balls. Your commission gets to the closing table.
Operational discipline is a competitive advantage.
Buyers and sellers don’t know what makes one agent better than another from the outside — they know which agent stayed on top of every deadline, replied to every email, and made the transaction feel handled. This system makes that consistency automatic. The agent who never drops a ball is the one who gets the referral.
Transparent. Right-sized.
Standalone
+ $97/mo · unlimited deals
- Unlimited active deals
- All deadline + doc tracking
- Mobile + desktop
- For solo agents doing their own TC work
TC Partnership
+ $147/mo · pairs with existing TC
- Everything in Standalone
- Shared view with existing TC
- Redundant safety net
- For agents with a TC who want backup
Common questions.
Do I still need a transaction coordinator?
If you’re doing 6+ deals a year, yes eventually — but this replaces the first TC you would hire, and pairs with one you already have as a safety net. It does the automated parts; a human TC does the judgment parts.
Will this sync with my current TC software?
Depends on the software. Dotloop, Skyslope, Glide, and DocuSign sync natively. Others we can integrate by request.
What happens if I cancel?
You get a full export of all your deals in a CSV + PDF archive. No data lock-in.
Stop missing deadlines.
Setup takes 2–4 weeks. Subscription starts the day your system goes live, not the day you sign up.
Setup fee charged on first invoice. Recurring fee starts month 2.